TERMS OF EMPLOYMENT

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JOB DESCRIPTION
COMPLIANCE MONITOR GEAR UP 2 PROGRAM
ACADEMIC SUPPORT / GEAR UP DEPARTMENT
REPOSTING

Opening: February 15, 2012
Closing: February 29, 2012
Reports to: Project Facilitator GEAR UP 2
Wage/Hour Status: Exempt
Pay Grade: Administrative Management Job Group 4
Revised: September 28, 2011

TERMS OF EMPLOYMENT:
12 months/ 230 days per year. Salary is at Administrative Management Job Group 4 on the SAISD Compensation Plan on an At-Will agreement. Entry level is at an annual rate of $46,708.40 with consideration for directly related experience. This position is grant funded; therefore annual employment is contingent upon the availability of funds.

Primary Purpose:
The purpose of the GEAR UP 2 (GU2) program is to cultivate the skills, attitudes, behaviors and knowledge that low-income, typically at-risk students need to graduate from high school and enroll in and complete postsecondary education. The Compliance Monitor for the GU2 program will be responsible for performing complex financial, technical and support services involving data review, program compliance and budgeting.

Minimum Qualifications

Education Certification:
Bachelors degree in accounting or related field from an accredited four year college or university
Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee
Special Knowledge/Skills:
Strong accounting background with knowledge of federal financial management policies and procedures related to federal and state programs
Knowledge of TEA FASRG account code structure and the ESC20 finance system
Ability to analyze fiscal information and determine the use of funds and assist GU2 program with proper interpretation
In-depth knowledge of department policies and procedures to include payroll, budget, purchasing, finance, accounts payable and cost share (in-kind match from within ISD, among partners and any outside agencies
Knowledge of financial transactions and their impact on departments and reporting requirements
Proficiency in computer technology, word processing, Excel spreadsheets and utilization of computer technology to access data
Ability to analyze data and problem solve
Ability to perform assigned duties and responsibilities with limited supervision
Knowledge in office procedures to include greeting the public, telephone etiquette and acceptable filing, accounting/bookkeeping procedures
Ability to establish a filing or record keeping system for GU2 grant
Ability to work in a fast-paced environment and meet established deadlines to include preparation, review and submission of reports
Ability to create, review and analyze general journal entries and budget change requests
Possess a Texas Drivers License (or obtain a Texas Drivers License within thirty (30) days after becoming a resident of the State of Texas) with a good driving record; must meet and maintain liability coverage eligibility
Ability to maintain confidentiality
Ability to communicate effectively in both written and oral form
Ability to work a flexible schedule to meet GU2 program requirement
Demonstrate excellent interpersonal skills, working with campus administration and staff, co-workers, students, parents and community
Strong organizational skills, resourcefulness and initiative
Experience:
Three (3) years financial function experience with a Texas School District and/or local, state or federal program to include initiation and resolution of complex projects and application of knowledge on how financial transactions impact financial departments and reporting requirements or equivalent business experience
MAJOR RESPONSIBILITIES AND DUTIES
Monitors the level of expenditures for GU2 funds to ensure timely utilization of the GU2 grant and preclude loss or return of unexpended funds
Reviews and approves for payment reimbursement requests from GU2 partners and ensures proper coding into the general ledger system
Prepares, reviews, submits and monitors monthly, quarterly and annual financial reports to the Department of Education by established deadlines to include match/in-kind report
Reviews GU2 grant for compliance to program guidelines on a weekly basis
Assists GU2 Project Facilitator and other staff with information pertinent to administration/collection of all local and state special revenue funds
Prepares and maintains a GU2 calendar for ISD and partners indicating program criteria such as beginning and ending dates, encumbrance and expenditure due dates, cut-off dates and report due dates
Prepares, reviews and verifies budget change requests to ensure accuracy and compliance with grant guidelines
Update and create Excel spreadsheets for in-kind and other campus reports
Collect and prepare all required APR documentation related to budget expenditures and cost-share match
Conducts on-site campus GU2 audits to ensure items purchased with GU2 funds are used for GU2 cohort
Conducts on-site partner audits at least monthly to ensure all required documentation is accurate, on file and all items purchased with GU2 funds are used for GU2 cohort
Plans with external evaluator monthly to ensure documentation and program objectives meet and/or exceed performance measures
Run job submissions and on-line finance queries
Utilize knowledge of computer software and equipment to meet the goals of the GU2 grant
Design and maintain filing systems for the operation of the GU2 program to include program management
Understands how the mission and policies of SAISD relate to the GU2 program goals and objectives
Answers phone, provides information and customer service
Performs general office functions
Daily attendance and punctuality at work are essential functions of the job
Demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student centered environment
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Supervisory Responsibilities:
None
Equipment Used:
Office equipment personal computer, printer, calculator, multi-line telephone, printer, copier, fax machine
Working Conditions:
Mental Demands
Maintain emotional control under stress
Work with frequent interruptions
Work with individuals from diverse backgrounds and with diverse needs
Work with frequent deadlines
Physical Demands
Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
Occasional: Lifting, moderate, 15-44 pounds; carrying, moderate, 15-44 pounds
Environmental Factors
Exposure to: Temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration, biological hazards, chemical hazards, electrical hazards, work outside, prolonged exposure to sunlight, work on uneven surfaces, working around moving objects or vehicles, work alone, and work prolonged or irregular hours

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